Preservation & Access Grant is designed to support the preservation of state and community resources and to make these cultural resources readily accessible to local communities, scholars, and the general public.
The Preservation & Access Grant application process is competitive.
Preservation & Access Grants projects may include, but not limited to:
- Historical documents;
- Historical photographs, films and videos;
- Conducting of oral histories and ethnology interviews;
- Transcription of oral histories, and ethnologies;
- Translation of primary sources;
- Basic records and documents; and
- Materials important to community histories.
Since 1993 numerous libraries, museums, historical societies, cultural and learning centers, archives and community groups have used Preservation & Access Grants to make humanities resources available for researchers and the general public.
With Preservation & Access Grants, providing access to the preserved materials is important to note in order to make these cultural resources readily accessible to the general public for research purposes via a library, archives, and online access. Applicants will need to show how the public can access the materials preserved, such as by a creation of a printed index or finding aid, or online access to a searchable database of the materials preserved in the project
Preservation & Access Grant Requirements:
- The project is done within a clear humanities context and content.
- A confirmed sponsoring organization.
o Letter(s) of commitment from the sponsoring organization’s executive director.
- Sponsoring organization must have a Dun & Bradstreet (D&B) Data Universal Numbering System (D-U-N-S) number.
o D-U-N-S numbers are free and easily obtained from Dun & Bradstreet. Most likely your organization already has a D-U-N-S number. Be sure to confirm with your administrative or grants office. For more information, go to http://fedgov.dnb.com/webform.
- A humanities scholar/expert in the field/archivist/librarian with knowledge of the subject and materials being preserved will need to be part of the project.
o A résumé is required for each key project staff.
o Letter(s) of commitment from key project staff of their roles for the proposed project.
o Clearly defined roles for all project staff.
- Duration of grant project may not exceed one year from the start date to the end date.
- At the end of the applicant’s project, resources preserved under this grant will need to be made accessible to the public via a library, archives, a center or a searchable online platform, and through finding aids, or indexes.
- A free public program to explain the project and to promote public access.
o A plan(s) for soliciting evaluations from the audience at the public program, and from the overall results of the project.
- A concerted effort to publicize the resources made available through the grant.
- Acknowledgement of HCH on all collaterals pertaining to the HCH-funded project, including finding aids, indexes, and all printed materials.
- A Final Report is submitted at the end of the grant project.
- Nonprofit organizations serving the general public of Hawai‘i.
- Public institutions serving the general public of Hawai‘i.
HCH does NOT award Preservation & Access Grants for:
- Projects that do not incorporate a clear humanities context and content;
- Creative or performing arts projects;
- Political advocacy, or lobbying;
- Social, psychological, legal or health services, training or counseling programs;
- Reception, food, leis, and entertainment;
- Administrative overhead;
- Building construction and operating costs;
- Purchase of property and buildings;
- Fundraising projects.
Preservation & Access Grant applications may be submitted at any of the two application deadlines per year.
Deadline(s): February 15; October 31
Amount: up to $5,000