Hawai‘i Council for the Humanities Announces Finance/Office Manager Position

POSITION: Finance/Office Manager
STATUS: Full-Time (Exempt)
REPORTS TO: Executive Director

JOB DESCRIPTION:
The Finance/Office Manager is responsible for ensuring that the financial records of the Hawai‘i Council for the Humanities (HCH) are up to date and accurate and that the HCH office is running efficiently.

PRIMARY FINANCIAL MANAGEMENT DUTIES:

  • Maintain accounting records
  • Provide monthly statements and bank deposit spreadsheets
  • Coordinate regular draw-downs from and submit interim and final financial and programming reports to the National Endowment for the Humanities
  • Serve as liaison with financial consultants on payroll and reconciliation of accounts
  • Maintain current financial software and records
  • Create reports that accurately portray HCH’s financial activities/positions for HCH board meetings, fiscal year end and as needed for funding sources
  • Work with auditors for preparation of annual audit and tax returns
  • Monitor all fiscal reporting requirements
  • Work with the executive director and other staff on development of annual operating budget
  • Develop a quarterly Expenditures Report for HCH Finance Committee review and distribution at board meetings
  • Take on specific assignments involving budgeting, reporting, etc., as directed by the executive director

PRIMARY OFFICE MANAGEMENT DUTIES

  • Coordinate and oversee daily office operations, including management of supplies, maintenance of office equipment and coordination with vendors
  • Maintain staff vacation and sick leave records
  • Facilitate regular in-office staff meetings
  • Assist the executive director and other staff in facilitating three board meetings per year
  • Serve as liaison with landlord and property manager

QUALIFICATIONS:

  • Bachelor’s degree in business accounting or related field
  • Knowledge of accounting and bookkeeping standards and procedures
  • Knowledge of and experience with federal grant reporting and general operating support to include report submissions and compliance with government regulations
  • Ability to work independently without supervision and manage multiple tasks
  • Advanced knowledge of and proficiency in Microsoft Office and QuickBooks
  • Excellent communication (oral and written) skills

HOW TO APPLY:
Email cover letter, resumé and at least two letters of reference to Robert Buss, HCH executive director, at rbuss@hihumanities.org by February 1, 2016.

The Hawai‘i Council for the Humanities is a nonprofit organization whose mission is to connect people with ideas that broaden perspectives, enrich lives and strengthen communities. In addition to its grants program, HCH conducts educational programs, including Hawai‘i History Day and Motheread/Fatheread® Hawai‘i.